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11 Posts tagged with the choices tag Productivity tips from the Priority Pro

I have a few clients who absolutely hate their current jobs but feel stuck where they are because they believe that there isn't anything else out there. Unfortunately, few people have the luxury in today's economy to leave a job without having something definite already lined up and the job dissatisfaction rate continues to climb. Having a job you hate is not an easy thing to deal with so here are some ways to make your situation easier to handle:

 

1. Maintain perspective: Know what’s motivating you to stay at a job you hate; it’s important to know why.  Is your current job the only one in your area that fits your skills? Or do you need it to keep your children fed and clothed? What attracted you to the job in the first place? Does that reason still exist? Whatever the reason, remembering what it is and keeping it at the forefront of your consciousness makes working a difficult job easier. When you do this, you end up working not for the job itself, but for whatever the motivation is behind your being there. The job becomes more stressed businessman.jpgthan a job— it becomes a way to fulfill whatever desire moved you to take it in the first place.

2. Know what you really want: Often, a terrible job will help you be clearer about what you would want in a better job because you know for sure what you don’t want. Identify the things you desire in your job. It may help to focus on what you don’t like and note the opposite. It may also be helpful to note the things you dream about in your ideal job. For example, are your coworkers too competitive? Then, you may prefer a more team-based environment. Is your boss always second-guessing or changing your decisions? Then perhaps you would like a job where employees are trusted and tasks are truly delegated. Would you prefer a job that requires a lot of problem-solving instead of a set group of tasks? Would you rather work for yourself? Have you always dreamed of teaching for a living? Be sure to create a physical list that contains what you really want in a job. Explore how many of these things you can create in your current job situation or somewhere else in the company.

3. Make a conscious choice: Being in ‘choice’ is very powerful.Therefore after identifying your key motivation for staying at the job you hate, if it’s compelling enough to keep you there, than consciously choose to stay.  If you’re unsure about it, evaluate it further. Maybe you took this job several years ago because you wanted a job close to home beings you had small children and didn’t want to spend an excessive time commuting. Now that the kids are older, is this still important criterion? Or perhaps you took this position because there seemed to be an aggressive career path to a higher level position but it never materialized. Or maybe you realize that you qualify for lots of different jobs of the same type that you're working now, and you realize that a different work environment might make things much more tolerable. Whatever your motivation, consider carefully whether it's enough motivation to stay at the job or if you’d be better off transferring to another department or Division if you’re at a large enough company, or leaving entirely if there aren’t any feasible options within your current work environment.

4. Set weekly goals for yourself: If you really want to leave your job, set weekly goals to help you find the golden opportunity for you. One week you might research the industry, another week you might arrange three informational interviews, send out five resumes or attend a networking event. Having these goals will help you transition to something better. Doing something daily towards a new job will help give you a sense of accomplishment and keep you progressing toward a new job.

5. Re-engage your commitment whenever you feel negatively toward your job: When feelings of frustration, hopelessness, anger, or sadness about your current situation re-surface, review your choice again. Realize that even after you have chosen to stay, there may still be parts of your job that you dislike.  Let go of the negative emotions and re-focus on the positive motivations for staying.  Allow your conscious choice to stay to become the habit and motivator to continue doing a good job and contributing daily.

6. Honor your needs: Allow yourself to acknowledge whatever emotions come up for you. Don't try to hide it inside, or it will just blow out later. If you need to take a walk, or go to the restroom, take a day off, or even write it out in your private journal, do that. Letting things build up until they might explode is never a good idea. And, in the midst of your feelings, reflect back on your motivation for choosing to stay. Control your stress by respecting your needs.

7. Be realistic: If you really hate your job, don't expect to love your job some day soon. Instead, expect that you won't like it. Expect that the things that have frustrated you since the first day will still frustrate you now and will probably continue to do so as long as you stay at the job. If you expect that, the job will never sink below your expectations. However, at this point, you know that you are more than the job. You don't expect all of your satisfaction to come from that, because there are more areas in your life than just that.

8. Enjoy the Perks: Some jobs are terrible, but still have some great perks. Almost every job has at least one good perk such as a good salary, tuition reimbursement, health benefits, gym discounts, stock options, or opportunities to travel. Take advantage of whatever perks are available because even focusing on some of these more positive things may make things easier, at least in the interim until you find something else.

9. Increase your Self-Care: Going into a job you hate will be worse if you get to the office feeling rushed, stressed and frazzled and lack self-care. Set aside some moments of solitude each morning. Develop some positive daily rituals such as treating yourself to a latte, listening to upbeat music, going for a walk outside at lunchtime, getting up early enough to hit the gym before you go to the office, or connecting with friends for fun diversions. Add some humor to your day buy posting a “joke of the day” calendar near your work space. Enjoy an activity regularly that helps you unwind and get rid of tension. Be willing to treat yourself to simple pleasures to help you feel better inside. By focusing on you, your well-being, health and happiness your present situation will be more tolerable.

10. Maintain your job performance. Although you’re dissatisfied at work, it’s important to continue to do your work and do it well. Hating your job doesn't mean you can't learn new skills or be a good performer at work. Use your time to make yourself a better candidate down the road. If your company offers training courses, take advantage of them. Use downtime to learn something new on your computer. Pick up a management development book and read it (or listen to it) at lunch. Turn your job into an opportunity for self-improvement. Set personal performance goals that you’ll be able to highlight as accomplishments in future job interviews. Be sure to avoid burning any bridges at your company because you are unhappy. Instead, maintain positive relationships and grow your network.


Right now, it might seem like you will be stuck in this job forever. Keep your chin up and remind yourself that you are in charge of your destiny. Search internal postings for new positions. Start your search for a new job externally. Realize that this too shall pass!  

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Pace Yourself

Posted by Natalie Gahrmann Dec 31, 2009

Picture yourself walking through the buffet line with an abundance of choices to put on your plate. As my audiences have shared during my "There's Too Much on your Plate" program, there are many different ways to fill your plate. Some begin with the end in mind and start with dessert. Others take a little bit of everything so that they can sample whatever's available. While still others fill their plate very carefully ensuring their foods aren't touching and being sure to gather their favorites early in the meal.

 

How do you fill your plate?

 

Chances are that however you fill your plate while walking through a buffet line may be the same way you fill your plate with activities, tasks and responsibilities.

 

There will always be more that you can add to your plate so it's important to pace yourself whether you're eating a meal or managing the day-to-day responsibilities.

 

This morning I awoke to a beautiful snow fall. As I walked my dog, I delighted in the beauty of the new day and reflected on the year past as well as the year ahead. When we arrived back at home, we trounced around playing in the snow. With that burst of energy and joy I decided to shovel our front walkway.  The snow was light and fluffy so the the task felt rather effortless.  I looked up my long almsnowy driveway.jpgost 450 feet of driveway and wondered if I could shovel the whole thing. I paced myself by completing a section at a time. When I was about 75% done, my son came out with a shovel and joined me, questioning why I was shoveling when it didn't seem that necessary.  I responded that I was enjoying the fresh air, exercise and feeling of steady accomplishment. In the end, it took about three hours to shovel the entire driveway and walkway. I didn't know what time it was nor how much time had passed. I knew that I didn't have to finish but I could choose to continue if I felt so inclined.

 

To look at the long driveway, or any large project or goal for that matter, as a whole may seem daunting and unachievable. However, by breaking it down and pacing myself, I enjoyed the feeling of completion.

 

What can you complete a piece of today to help bring you closer to completing a task?

 

It's not necessarily all or nothing. Pace yourself and get the momentum going. You may be surprised with the results!!

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   We are sleep deprived as a Nation! When I polled a recent audience during a presentation about “Taming Stress in your Over-committed Life”, less than 60% indicated that they get 7-8 hours of sleep each evening. The remaining 40% reported getting significantly less!  One woman admitted to 2-3 hours of sleep each night on average.

So, what’s wrong with us?  Why don’t we get the sleep we need?Many people argue that they don’t need as much sleep as others.  Some defend their sleep patterns with the excuse of being “too busy”.


Here are some good sleep habits, I’ve adapted from a presentation I delivered for CIGNA Behavioral Healthcare that received rave reviews.  Incorporate them into your life as soon as possible!


  • Avoid caffeine within 6–8 hours of bedtime.


  • Avoid nicotine close to bedtime or during the night.


  • Refrain from using the bedroom for any activities other than sleep and sex.

 

  • Don’t drink alcoholic beverages within 2–4 hours before bedtime.  It may relax you and help you fall asleep but will result in a poorer quality of sleep, and more nighttime waking.

 

  • Abstain from eating large meals or greasy, spicy, or gas-producing foods too close to bedtime.  Select a light snack composed mainly of carbohydrates instead if you’re hungry because it can help promote more sound sleep.

 

  • Exercise regularly but don’t do it within 2 hours before bedtime.

 

  • Minimize light, noise, and extremes in temperature in the bedroom.

 

  • Establish relaxing pre-sleep rituals, such as a warm bath, reading, imagery, repetitious techniques (e.g., deep breathing, counting sheep), or progressive relaxation.

 

  • If you are unable to fall asleep within 15–20 minutes after lights out, leave the bedroom and do a non-stimulating activity such as those above.

 

  • Awaken at about the same time daily – a regular rising time is even more important than a regular bedtime.  In other words, don’t sleep in just because you can.

 

  • Go to bed only when you are sleepy – again, bedtime is less important than rising time.

 

  • Avoid napping late in the afternoon or evening.  If you choose to nap, do so early in the afternoon and limit it to 30 minutes or so.

 

  • Choose a time during the day to think about your worries or concerns and make plans for handling them, so that you can avoid dwelling on them in bed.

 

  • Sleeping pills are intended as a last resort and for short-term use only.  Sleeping pills have many side effects, and can cause drowsiness into the next day.  Their long-term use can actually lead to “rebound insomnia.”  If you have been using sleeping pills for more than a few months, consult with your doctor about how to stop them.


Here’s to a better night’s sleep!  Getting adequate sleep will help you function at your best by enhancing productivity, performance and your attitude towards life.

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Those who are tied to their technology so that they can respond immediately to anyone reaching out to them need to better understand what this behavior is costing them...


Are you someone who almost always immediately replies to every phone call, text message or email so that you can demonstrate just how committed you are to your work and family? Do you often provide an immediate response for work-related items while getting around to family, friends and personal matters when you have the chance? Or, do you respond immediately to your family while putting off work-related contacts?


Having the habit of responding immediately, whether for everyone or for just work or personal matters, is unhealthy. Many are fooled to believe that when they respond immediately to work-related matters they are demonstrating their commitment to their job. However, are they? And, does this level of availability really measure true commitment?

Commitment is not synonymous with being constantly available! Operating as if it is contributes to higher stress levels and lower life satisfaction levels.

The advances in modern technology have created a common distorted view of expectations. Commitment to your job in too many cases has become equated with being constantly available. However, just because you can be constantly accessible and responsive doesn’t necessarily mean you should be available 24/7.

Also, you must be willing to turn away from all the available technology if you really want a break from work.  With today's technology, many of you carry beepers, cell phones, laptops, BlackBerry® etc. so that you can constantly be in touch with the office.  You are never "off" work.  As a result, work is non-stop.  Even when you are home with your family, you are still closely connected to work if you never shut off the available technology and fully focus on your family.

Working too many hours jeopardizes you health and well-being, family life and relationships with others.  It can also effect the quality of your work.  You will continue suffering from overwork unless you are willing to make a firm decision to stop.

Are you addicted to your technology?

Does being available and ‘needed’ help you feel important?

If so, take responsibility for your life.  Stop sacrificing the quality of your life. And, stop putting such high demands on yourself.  When your body breaks down because you're pushing too hard, everything will come to a crashing halt.  Take control now; don't wait for an emergency or disaster to occur. Learn more!

 

 

 

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Be thankful for what you have rather than focusing on what you don’t have! We all have much in our lives to be grateful for regardless of our personal or professional situation. By focusing on the positives, we come from a place of optimism and hope and allow that to expand. However, when focused on the negative, we see ourselves out of control of situations in our life; we are victims; there is no hope; and, unfortunately, this stays our truth or reality.

Adapting the attitude of gratitude will help you get by even on the roughest days. Living in gratitude helps you focus on what you have to be thankful for.

Back in 2001, following 9-1-1, my husband's job was significantly more stressful. All of the vital equipment that enabled his employer to operate was located in Tower 1. As the Director of Information Technology, it became his responsibility to get the data feeds and connections operational as soon as possible. With his average day being 15-20 hours (including his commute) it could have been easy to become angry and frustrated about the stress, long hours and feelings of not being appreciated by upper management. Instead, we talked about what we had to be grateful for and, for the most part, focused our energies on that instead.

He said that he is grateful to be alive; to have been off (at home) on September 11; to have a loving family to come home to each night; to know we were all okay; to have a career in his field of expertise; to have excellent resources at some of his vendor's companies; to have our health; to be a part of our new community; and, to have extended family and friends that were also okay.

Adapting an attitude of gratitude gives you the opportunity to change your experiences. Gratitude is a state of being not just a momentary feeling. Look at the things in your own life right now that are causing you feelings of stress, sadness or anger and consciously choose to change the experience to look at gratitude1.jpgthose situations with a new perspective. You can control your feelings, attitude and behavior in a situation. You can focus on what you have to be grateful for, especially in times when things don't feel like they are going well. In many cases, you can’t change the situation; however, you can change how you choose to feel about it, how you allow the situation to affect you and how you respond to it. Being in gratitude helps you remain calmer in a crisis. It helps you accept things that may be difficult to accept. It also helps you keep a positive mood while feeling more centered and balanced. When you go through your day in a state of gratitude it's almost impossible to feel down.

Although things may look bleak and hopeless at times, think about what you have to be grateful for today. Even in situations that seem far from perfect, there are valuable lessons to learn, relationships to cherish and probably numerous reasons to be thankful. Look for those things, cherish them, and appreciate them.

My challenge to you is to adapt the attitude of gratitude this week and find at least 5 things each day you can be grateful for. If there seems to be nothing, remember, you are alive; you have a roof over your head; some friends and family; food to eat; internet access, you can speak, see, hear, taste, touch and think; you have skills and talents; and, you are undoubtedly a terrific person! If you need help with this, I'm just a phone call away!  Schedule an initial coaching consult to see if working with me as your coach will help you bring more positve results in your life! Email natalie@theprioritypro.com.

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Extra Hour!

Posted by Natalie Gahrmann Oct 28, 2009

daylight-savings-2009.jpgMake the Most of your Extra Hour

Many of you will be gaining an extra hour this week as we roll the clocks back an hour. Some say we're losing an hour but I think of it as gaining an hour (“Spring Ahead...Fall Behind!”)  Fortunately, I'll be on vacation so, in essence, I'll have an extra hour of rest & relaxation.  The extra hour comes while most of us are sleeping; many choose to therefore sleep in and enjoy extra snoozing.  However, with most of us usually pressed for time and dreaming of an extra hour in our lives, what will you do with your extra hour this weekend?  And, how can you consciously create at least an extra hour every day to better manage everything on your plate vying for your time and energy?

Here are 40 tips to help you gain more time each day.  Feel free to adapt them to best fit your unique situation. I hope you enjoy your extra hour this weekend and use these ideas to start gaining time every day to focus on your top priorities!

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1.      Awaken earlier

2.      Get to work before everyone else to have some uninterrupted time

3.      Have periods of time blocked when you allow no interruptions

4.      Use barriers such as a closed door, headset, or something similar to provide a clearer boundary

5.      Get your toughest task out of the way first

6.      Work within your natural rhythm - work hardest when you're most mentally alert

7.      Restrict TV watching, Internet use, email and on-line social networking

8.      Put blocks on your email inbox

9.      Process email in batches instead of constantly interrupting your train of thought

10.  Stop allowing others to waste your time

11.  Avoid casual conversations while working

12.  Use your commuting time wisely to study, plan, listen to educational or motivational tapes, or catch up on calls (with your hands-free phone!)

13.  Keep everything better organized

14.  Use your lunch hour to catch up on things so that you have more time in the evening and on the weekend

15.  Delegate both authority and responsibility whenever possible; empower others!

16.  Spend less time on unimportant tasks (phone calls, emails, talking, etc.)

17.  Think things through prior to beginning a new project or task

18.  Before each task, ask yourself "Is this really necessary?"

19.  Get a better night's sleep

20.  Skip desserts or after-dinner cocktails

21.  Stop taking smoking breaks

22.  Use your wait time wisely

23.  Multipurpose by combining tasks that are done in the same area or closely related; avoid multitasking

24.  Be prompt for all of your appointments and insist others do the same for you

25.  Outsource work you don't do well by hiring specialists

26.  Read quicker

27.  Find or create shortcuts for repetitive tasks and processes; use templates

28.  Prepare your morning items the night before (clothes, briefcase, lunch boxes, cell phone, keys, etc.)

29.  Avoid interruptions and distractions

30.  Don't make a mountain out of a molehill - avoid making a big production out of small tasks

31.  Keep a list of contact details for all of your important contacts (doctor, lawyer, accountant, mechanic, bank, family members, neighbors, emergency services, school personnel, insurance brokers, etc.)

32.  Create routines for you and your family

33.  Set a reasonable deadline for each task

34.  Use a checklist for routine or recurring tasks

35.  Post due dates and expiration dates in your planner or on your calendar

36.  Hold regular meetings with your direct reports and your boss

37.  Plan time buffers in your schedule

38.  Stop procrastinating - eliminate the urgent from your to do list

39.  Address issues before they balloon into big problems

40.  Improve your mental arithmetic

 

I know it's tough to break bad habits. However, it is necessary to make sacrifices so that you can be more successful at personally and professionally. Experiment with the ideas above, feel free to add your own, but to avoid overwhelm, try just one tip at a time and practice it until it becomes a natural part of your daily routine.

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Manage Your Workload

Posted by Natalie Gahrmann Oct 15, 2009

 

If your workload is rapidly increasing, you are not alone! Most people complain that there’s “Too Much on their Plate!”. Each time I visit corporations, associations, or non-profits I hear the same level of overwhelm, frustration and stress. It's funny though that everywhere I go they tell me that they have it the worse, stress is at its highest and they are working under the poorest conditions. Problem is that this issue is widely prevalent!

 

As downsizing continues, many employees are given additional responsibilities without any being removed. The workday keeps expanding and the expectations are increasing. Deciding what needs your immediate attention may be a huge challenge. Determining priorities is difficult because often they keep changing.

 

So, what's a super busy person to do to better manage everything on your plate??

 

Start by doing a quick inventory of all the tasks you perform daily and determine which can be...

·       eliminated

·       combined with something else

·       delegated (upward, downward or laterally)

·       changed in frequency from daily to weekly or even less frequently

·       automated

·       stopped altogether

·       less than perfect

·       avoided

·       covered by someone else who attends

 

Then, after off-loading or eliminating some of your more mundane tasks, seek opportunities for more challenging assignments, more visible projects, or more critical tasks to the bottom-line. This can boost your career satisfaction and performance!

 

Energizing programs are available for your workplace or professional association. Contact The Priority Pro for more information.

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The Top 10 Tips for Utilizing Time More Efficiently

By Natalie Gahrmann, Work & Life Success Coach/Professional Speaker/Author

 

Time is a priceless treasure. Treasure every moment you have and remember that time waits for no one. You cannot make six minutes out of five just because you managed your time effectively. Each day you are given the gift of a new day, 24 hours. Utilize it the best way possible and don't let it slip through your fingers. You cannot ever replace lost time. You can't buy time or save time; you can only spend time…once it's spent it's gone!

 

1.      Prioritize

              Determine what's truly important to you. Schedule those items and activities first and then schedule everything else around it to the extent you can (noting some things are scheduled at precise times and there is less flexibility). Don't cancel the important (not urgent) activities for any reason.

 

2.     Plan

              Planning is a crucial skill when you want to accomplish something. However, it's often the first thing forgotten when things get hectic and busy. Planning magnifies time by providing direction and enhancing productivity. Life is simpler and easier when planned out.

 

3.      Delegate

              Anything you're doing that could be handled by someone else could be delegated. If you look at your time in terms of dollars you can compute how much your time is actually worth. Then, you may be more willing to delegate the more routine tasks, chores, etc. and free your time and energy for your top priorities and high-level work.

 

4.      Set Goals (Have Strong Intentions/a Vision/Direction)

Establish specific goals on a daily basis to help you decide what you want to achieve with your time and to set targets that will lead you to achieving them more regularly. Setting goals may be very effective at raising your self-confidence by focusing on progress. In addition to having increased performance levels, goals will keep you more highly motivated.

 

5.      Structure Your Day

As individuals, we all have peak performance times. Learn when it's your best time for greatest productivity, quiet thinking, exercise, etc. and arrange your day accordingly to maximize your personal advantage. Each person has an 'ideal' work style that operates as a function of who they are, their body and personality type. Begin to understand and honor that style in you and you'll be more effective as a result.

 

6.     Value Your Time

If you demonstrate by your words, actions and commitments that your time is important to you, others will recognize how you value your time and will show more respect of it. On the other hand, if you don't value your time, don't expect anyone else to. By valuing your time, you are in essence valuing your self. One important thing to remember is that the only way others will respect your time is if YOU respect your time.

 

7.     Replicate Yourself

No, you cannot actually duplicate yourself or add more arms and legs but the fact is, you can find someone who is just as good as you in a given task. You can also automate or systematize some of your routine tasks. Replication is about increasing your results without expending more time and energy.

 

8.     Get Organized

Have a place for everything both in your office and in your home; it pays off in less wasted time searching for something you just can't seem to find. Over the years, studies have shown that people working with a messy desk or work area spend an average 1.5 hours per day looking for or being distracted by things (at just minutes at a time!) In addition, create a (centralized) list of what you want to get done. Manage the activities and projects you can control; clearly distinguish between what is and is not actionable. You can also group activities that can be done simultaneously or on the same trip out. The key is to focus on about 6 activities you wish to accomplish at the start of each day and to keep your list manageable.

 

9.     Become Fully Focused in the Moment

By focusing on what you are doing you permit yourself to get absorbed in the activity, be more relaxed and increase your creativity. Fact is, when you allow yourself to become totally focused on what you are doing at the moment, a freer flowing momentum occurs and you actually get the job done faster and easier. Be deliberate in how you use your time. Make the present perfect rather than splitting your attention.

 

10.  Eliminate Time Wasters

Yes, we all have them in our life---interruptions, distractions, poor planning, ineffective behaviors and attitudes, over-commitment, etc. Rather than letting time control you, take control of your time and your life by incorporating some of the tips listed above. Take personal responsibility for creating stronger boundaries and communicating them to your colleagues, bosses, significant others and family.

 

Get more tips and strategies at http://www.nrgcoaching.com!

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Feed Your Need

Posted by Natalie Gahrmann Jul 1, 2009

We all have hungers (or yearnings) for things in life. The famous psychologist, Abraham Maslow, called these needs and established a hierarchy of needs back in 1943. Theoretically the lowest levels of needs must be achieved in order for us to be able to achieve our highest potential, or wmaslows_hierarchy2.jpghat he called “self actualization”.

Taking this a step further, during some of my coach training, needs were referred to as hungers in recognition that they are propelled by a very strong instinctual drive that operates with somewhat of a primitive intensity and compels us to feed them at all costs.

Hungers/needs are the conditions, things, and feelings that we feel we must have in our life in order to be at least minimally satisfied or to be at our best. They go beyond the basics of food, water, shelter, and love. They generally fall into 3 categories: (1) to receive, (2) to feel, or (3) to be, do or have. Unmet needs result in feeling “bound” or “hooked” by people, events or thoughts; we are more susceptible to being sad, depressed, angry or resentful. We can get through life fairly well not having our needs met, but for an effortless, rewarding and successful life, personal needs must be identified, addressed and handled. When personal needs are not getting met, we can slow down our personal growth and development, as well as diminish our quality of life.

We all have emotional hungers, whether we recognize them or not. Hungers drive our behavior and actions.  When a hunger is not being satisfied, it directs all of our available attention towards getting that hunger fed. When a person’s actions are not in alignment with what they say they want, a hunger is likely operating in their life. Realize though that there are both healthy and unhealthy ways to feed hungers, but there’s nothing wrong with having hungers (it’s absolutely normal!). We don’t even need to know how a hunger got there in order to satisfy it; we just need to feed it regularly and healthfully.

For example, if you’re feeling underappreciated, in need of more respect, or anything else—figure out exactly what you want or need and then ask directly for it. Make a list of the things your partner, kids, relatives, friends, neighbors, colleagues, or business associates can do for you that will better meet your needs on a more regular basis.

The key is not to just make a list of your needs, but to begin making requests and asking for what you want and need. It may be hard at first, but the rewards are definitely worth it!

Hungers operate at different intensity levels and even the most deeply ingrained hungers can be more healthfully filled. The Priority Pro provides both 1-1 coaching and workshops to help individuals identify their hungers and healthful ways to feed them. One of my clients had an unconscious insidious need to please and was frequently trying to please others at the expense of herself. Through our work together, she recognized how the need was driving her and created a system to get this need fed effortlessly and more automatically. Although many individuals may have the dreaded Need to Please, the exact nature of this hunger (and other hungers) is unique and has a distinctly personal manifestation in each person.

 

 

 

 

 

 


 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

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Every adult I know seems to have infinite level of responsibilities within their life.  If you are feeling overwhelmed and pulled in multiple directions between work, home, family or other commitments, it's time to adopt a creative way to delegate some of the tasks that you've outgrown or that consistently drain your energy.  And, when your immediate response to the idea of delegating is, "it will take too much time to show someone else how to do it"; or, "it's just easier and quicker to do it myself"; or, the ever popular, "no one else will do it as good as me", then it's critical to re-evaluate your standards.  It's not necessarily about lowering your standards, but finding ways to lower your expectations so that you can free up your energy.

 

Often the perfectionist attitude will prevent you from delegating.  Simply remember that the quality of your life is far more important than achieving a perfect result.  The time you spend training someone else to do the task will be time well spent in the long run.  Keep things in perspective and don't make them bigger than they are!  Rarely is a mistake life threatening, uncorrectable or catastrophic.  So, trust the people you delegate tasks to to bring their best selves to the tasks they are completing.  Give them the training, instructions, responsibility and tools to adequately perform the tasks.  Keep the lines of communication between the two of you open.

 

Eliminating things from your life is a means to reduce stress, enhance your mood, and create space for new opportunities and experiences.  A truly fulfilling life has more to do with what you remove from your life than what you add to it.  If you are committed to succeeding in both your personal and professional life, then it's important for you to begin transferring tasks to others to perform.  When you do this effectively, you'll end up freeing up your emotional and physical energy and be able to pursue the things that are truly your priorities.

 

Wondering where to begin?  Start by creating a list of the top priorities right now in your life. Then, either let go of the things that prevent you from honoring them, or delegate those things to someone else.  Remember, next time you want to add something to your life, determine what you can remove first.  Then, develop tactics to delegate or eliminate those things that no longer serve your priorities.  Doing so will help you clear the path towards what you really want in your life.  Your inability or unwillingness to delegate may ultimately become an obstacle to a better quality of life and to your ultimate personal and professional success.

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Clearing your Plate

Posted by Natalie Gahrmann May 27, 2009

 

Decision-making is a key role for any manager or leader. However fear of failure and lack of clarity may prohibit some from making timely decisions.

 

After helping so many coaching clients and audiences focus on their priorities, I needed to do the same.  I needed to take something important off my plate so that I have more time and energy for other more important items in my life.
I had committed to serving another year on the Board of my professional association but as the end of my current term approached I began feeling slightly burned out, frustrated and resentful. I've taught others that this is a possible indication that there's too much on their plate, so I recognized it pretty quickly!  Problem is, like most, I felt that I couldn't renege on my commitment.  However, I knew I needed to. So, this is what I did...

1. Get absolutely clear about the problem at its root cause. To do this I created some quiet time and space for myself for clear introspection. What I discovered is that I had over-committed to the organization at the expense of my business, family and myself.

 

2. Evaluate and assess the implications. I explored the implications of continuing as well as the possible consequences of not. Again, I got more clarity and increased my focus about what is most important to me. I did a bit of a cost-benefit analysis using time and energy as my highest cost factors and opportunity missed cost to assess time spent on volunteer work rather than on revenue producing business activities.

 

3. Test my decision. I wrote out my resignation letter on a notebook page and just left it overnight. In the morning, I checked in with myself and asked: Am I feeling a sense of relief or a sense of remorse?

 

4. Explore different perspectives. I looked at the problem through a couple of different perspectives. I weighed the pros and cons to me, the organization, and my family.

 

5. Re-test my decision. Still feeling a bit ambivalent about making the right decision for me and the organization, I typed my resignation letter and just left it again. And, again, I asked myself: Am I feeling a sense of relief or a sense of remorse? I was still feeling an incredible sense of relief at the impending decision to leave the Board and shift my energy to my top priorities in my work, personal and family life.

 

6. Commit to my choice. As difficult as it was, I knew that it was the right decision for me! With some reluctance, I hit the send button in my email that I typed out earlier. My note was brief. I did not choose to elaborate on the rationale of my decision because I know that it’s important to be succinct and to the point. In situations like this, when one chooses to say “no”, I’ve seen people coaxed into changing their mind because they’ve shared too much information and I’ve also seen people burn bridges with accusations, blame and finger-pointing. Being clear and concise will help you stand by your decision,as it helped me!

 

There is not just one way of making decisions but understanding and knowing what is most important to you will help guide your approach. For me, being professional, respectful, sensitive and firm were important criterion.

 

The one big lesson: It’s far better to communicate either in-person or by phone so that there’s a two-way dialogue. Sending an email created some confusion and disconnect that could have easily been avoided.

 

My mantra…stop me before I volunteer again!
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