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10 Posts tagged with the life tag Productivity tips from the Priority Pro

Unplug

Posted by Natalie Gahrmann Jul 1, 2010

Fears and limiting beliefs play a big role in our ability to unplug from work.  Many of us fear being replaced if we take time off. If we don't respond immediately to each IM, text or phone call could we really lose our job? Could we be taken less seriously when it's time for raises, promotions, or plum assignments?

 

Possibly!  However, the bigger block from unplugging is likely to be YOU!

 

family sunset.jpgLast year as we spent a week in beautiful Turks & Caicos, there were a number of people who were pbeach at beaches.jpgoolside with their laptop, PDA, or smart phone and others who locked themselves away in their room to handle business. Sadly, some of these people had families with them who were vying for their time and attention and losing big time. The well deserved and needed break from the day-to-day responsibilities was instead being driven by a need to stay connected, to feel important and to be needed. Without establishing clear boundaries, technology makes it easy to stay in touch with anyone, anywhere. On the flip-side, the convenience of readily accessible technology can also make it difficult to get connected to the people you're closest to---your friends and family; it can interfere with self-care, renewal and rejuvenation.  With stress levels at a high, it's more important today to rest and relax because we are truly less effective when we don't take care of ourselves.

 

The reality is that in most cases, you don't have to be available 24/7.

 

Here are some keys to help you unplug either at the end of the day or while on a vacation:

 

  • Set realistic expectations and appropriate boundaries.
  • Communicate when you'll be out of the office.
  • Prepare your co-workers to handle most things while you're away.
  • Set-up out-of-office messages on your phone and in your email. Be sure to provide back-up contacts for urgent needs.
  • Define true emergencies and inform co-workers not to call unless one of those emergencies arise.
  • Establish a time frame each day (at the beginning or end of the day) or specific times every couple of days that you'll be available for phone calls or email check-in.
  • Create a rule in your email program, if possible, for important email to forward to a specified folder.

 

Unplugging begins with your mindset and willingness. The tactics are less complicated than getting around your own fears and beliefs. There's too much on your plate but there doesn't have to continue to be an over-flowing plate while you're away from the office!

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Got Guilt?

Posted by Natalie Gahrmann Jun 2, 2010

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While it varies in intensity, almost everyone I know feels some degree of guilt at one moment or another. I frequently hear clients express feelings of guilt—especially the professional career women who have young children. Although the men I work with may have similar feelings of guilt and may experience similar circumstances, these feelings are usually expressed differently. For example, Bill expressed anger and frustration at his boss’s scheduling of late day meetings that prevented him from going to his son’s baseball games. Andrew was mad because he couldn’t spend time with his very ill mother due to work and family demands.

 

Guilt is something that naturally transcends the entire human race because we all have a conscience. We've all probably done things that we later regret. Realize that by itself guilt is neither good nor bad. Guilt is simply a condition. However, it is often masked as a feeling. The danger of using guilt as an emotion is that it masks deeper emotions and doesn’t identify the real problem. Guilt is most frequently associated with remorse, shame or fault. Guilt may also be associated with feelings of responsibility that weren’t handled appropriately.

Guilt is one of the greatest wastes of emotional energy because it may cause you to become immobilized, debilitated or pre-occupied. It may prevent you from taking concrete actions to resolve the negative feelings. Guilt can be destructive and paralyzing. Feelings of guilt can consume you and negatively impact your life and your relationships with others. This is why it is essential that you learn how to get rid of guilt. When you don’t allow logical thinking to supersede and reject the guilt, you may keep beating yourself up for something you did (or didn’t do).

Guilt, on the other hand, may be productive if it causes you to move forward (e.g., contemplating other options or comparing choices) and gets you away from destructive behavior or thoughts. As a result of productive guilt, you may forgive yourself or others, confess, make better choices that are aligned with your values and priorities, and consciously plan activities that allow you to use your time well.

Here’s an exercise that’s helped clients move away from non-productive guilt:

 

1. Recognize your guilt by taking a close look at why you feel guilty or what you’re feeling guilty about as soon as possible when you start experiencing signs of guilt. Honestly identify what’s causing you guilt so that you can work toward resolving the problem rather than a symptom of the problem before it has a negative impact on your life.

2. Write down or talk about your guilt with a trusted friend, counselor or a professional coach.

3. Do something about what you are feeling guilty about rather than consuming yourself with guilt that is non-productive. If you’ve wronged someone, seek to make amends. Apologize to whomever you have mistreated.

4. Develop a written list of 10 affirmations to support the choices you’ve made, like “I am where I need to be”; “My children are being well cared for in my absence”; “I am spending money wisely and responsibly”.

5. Forgive yourself. Remind yourself that everybody makes mistakes and its part of being human.

Cick here for more resources, information and techniques for handling guilt.

Post your guilt confessions or your best strategies for overcoming your guilt by adding your comments below!! You could WIN a FREE coaching session with The Priority Pro!

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In this economy, there are some unique stresses as many of you might have been laid off or taken reduced salaries. Despite this, it is critical to do the following to remain balanced:

  1. Manage your stress

Stress causes damaging effects physically, mentally, emotionally, relationally and spiritually so it’s highly critical to control and minimize it. Realize that what determines if stress is unhealthy for you is a combination of how much stress you have in your life at a given time and how you react to it. Although it is not possible to live without any stress, you can learn ways to tame the stress of major events, daily hassles, and chronic life issues by managing your reactions to stress and minimizing the damaging impact. Stress-reduction is an effort requiring self-awareness, hope, flexibility, and assertiveness along with a personal strategy for handling stressful situations by avoiding, altering, accepting or adapting to the them.

  1. Build a strong support network

Regardless of whether you are employed, unemployed or under-employed (meaning you’re currently in the wrong job or career) having others you can turn to is an important aspect of your well-being. Your support network includes those such as friends, family, neighbors, co-workers, former co-workers, professional associations, and experts. Tap in to these resources to get help and to contribute to others needing help. Having a number of trusted people and other resources available just in case you need them in an unforeseen emergency (or even on a daily basis) will not only give you incredible peace of mind but may be able to help you land the next job, get a loan, handle some of the home repairs at affordable rates, or even just be there to listen.

  1. Maintain your health

Even if money is tight any you may no longer be able to invest in a gym membership or exercise classes, continue to exercise and eat right. Get regular exercise by walking, running, following a DVD/video, riding a bike, roller skating, or hiking. The key is to get moving by increasing your endorphins and elevating your mood. As a result, you’ll not only be taking preventative steps to maintain or achieve good health, but increasing your physical and mental outlook while you keep your body healthier and decrease health-care costs. Avoid eating excess sugary and fatty foods by opting for healthier foods and snacks that contain antioxidants, Omega 3 or other essential vitamins and minerals.

Realize that balancing your life is a challenge for many even in the best of times. With the current economic downturn, life may begin to feel more overwhelming or less in control so it becomes even more important to maintain a sense of balance. Avoid focusing on the negatives of the past or the uncertainty of the future, and instead focus on today and what’s most important to you! Have a (written) plan you can execute that will help you work toward the future you want to create. The power in the written word is that when you write it or share it out loud with others, there’s an increased potential that you’ll achieve it.

Live your life with positive energy, thoughtful planning, and conscious management of your self and your time. What have you got to lose?

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Clutter is the excess stuff in your life that takes up space on your table and countertops, in your closets, attics, basements, drawers, and filing cabinets, your hard drive, inbox and your to-do list. You expend energy moving it, rearranging it, cleaning around it, re-organizing it, and simply thinking about it. Clutter is a burden on your mind because you know it’s there and oftentimes you speak negatively to yourself because it’s there.

De-cluttering involves simplifying your home and office and surrounding yourself with only the things you love, need and want—eliminate everything else! Make a commitment to start eliminating clutter from your life and you'll see an immediate difference in the way you think and feel. Removing clutter allows for more space in your life, both in time and freedom. De-cluttering is an incredibly freeing experience because you're getting rid of all the things you don't need or want and don't have time for anyway.

Conquering clutter is an ongoing battle for most busy people. With life being so busy, piles accumulate, files seem to multiply, toys are overflowing from the toy box, and clothes are bursting from drawers and closets. Here are a few ideas to help you start eliminating clutter:

·   Sort through what you have and divide it into categories or piles.

·   Go through your (electronic and paper) files and discard old memos, reports, and articles that you've been saving “just in case.”

·   Make it a habit (for you and everyone else) to always put things back where they belong.

·   Do not bring junk mail into your home or office; get removed from as many mailing lists as possible. (Note: you can contact the American Direct Marketing Association, www.dmaconsumers.org/offmailinglist.html, to have them remove you from their lists for a nominal fee; you can contact the sender directly; and indicate that you don't want to be included on their mailing lists; or, you can indicate your preference for exclusion from future mailings when ordering a product/service, or filling out a warranty card, or making a donation)

·   Clip out and file the articles from magazines that interest you and recycle or discard the rest of the magazine.

·   Give away or sell unwanted toys and other items you (or your kids) are no longer interested in. (You know what they say about one person's trash being someone else's treasure!)

·   Load up a bag of clothes that don't fit, are out of style, or are just plain unflattering and take them to a local charity, shelter, or rummage sale.

·   Get rid of the little things, like clothes, furniture, and books, and it will be easier to get rid of the bigger things, such as an unfulfilling job or a relationship that really isn't right for you.

·   Assign a home to the things that remain.

·   Use bins, baskets or boxes and labels to store items and make them easily accessible.

·   If it seems like an overwhelming job to de-clutter, break it down into manageable parts. Do a room a day for a few days. Start with a hall closet. Start on the top shelf and do one shelf at a time so if you get interrupted and have to stop, you haven't made too big of a mess. Do a file drawer. Tackle your in-box. Just keep going one step at a time.

·   Once you've eliminated the clutter, prevent more from coming in.

You pay a high price for living with clutter in your life because it makes it hard for you to function at 100%; it keeps you stuck and keeps you busy looking for things rather than getting things done. Creating space contributes to feeling better physically, mentally, and emotionally.

Once you cut clutter you will feel lighter, think more clearly, be more organized and have more energy. You'll feel like there's less on your plate!

Conquer clutter by spending a half-hour to an hour each day for a week (or weekend) just clearing out stuff you no longer want or need. If possible, enlist the help and support of your family and work colleagues in this goal. Start small with one shelf or one closet and enjoy the feeling of accomplishment as you begin creating space in your life. Gain momentum and keep it going by preventing yourself from getting overwhelmed or quitting before you experience the results. Then, move on to the next area until you've gone through every room and space in your home and at work. By eliminating things you no longer need, you will spend remarkably less time looking for things and you will have the opportunity to reach your full potential. By organizing your space you will free up your creative energy and channel it into your work. You cannot be effective when your desk is piled high with papers, when your filing cabinets are hard to manage, and when you cannot find what you need.

One of my favorite techniques for clearing physical clutter is to start with boxes labeled: sell, give away, throw away, recycle/reuse, and keep. Quickly go through a filing cabinet, closet, or drawer and place items in the appropriate boxes. If you're really uncertain and afraid of discarding—create another box labeled with the contents and date. If items are not used within a year from the date indicated, reconsider discarding at that time. It's essential to shift your attitude to "it's okay to throw away" in order to conquer clutter.

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A report released this week based on a survey of 5,000 US households conducted for The Conference Board by TNS reported that only 45 percent of those surveyed say that are satisfied with their job. This number is down from 61.1 percent in 1987, the first year the survey was conducted. Unfortunately, there has been a consistent downward trend for a couple of decades now.

 

Similarly, the recession and its accompanying reorganizations, layoffs and corporate turns to outsourcing have been caustic to IT employee job satisfaction, as reported in a mid-2009 job satisfaction survey by the Corporate Executive Board, a Washington-based advisory firm. The firm surveys 150,000 workers each quarter, asking a battery of behavioral questions about their jobs. About 10,000 of those surveyed work in IT jobs, according to board officials. Job satisfaction has plummeted to its lowest levels in the ten years since this survey began.

 

In the past, prior to the Great Depression, people generally worked because they had to. Happiness was rarely considered or even necessary.  However, since the 90's, when the economy was good and people had more choices about their work, job satisfaction was important and even measured, sometimes annually, using tools such as employee satisfaction surveys administered by employers and independent outside firms.

 

Today, with unemployment at its highest, more hard-earning wages going toward health insurance and other benefits, minimal pay raises (if any), and a lean workforce people are making many concessions to stay employed. The bottom-line is ruling rather than the growth or satisfaction of employees. So, no wonder people reported feeling more dissatisfied with their work!

 

These figures are frightening! Employee dissatisfaction is costly to American companies because it results in multiple workplace ills, including declines in employee engagement, productivity and retention. As the economy starts heading in a more positive direction, many valuable employees will leave.

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   We are sleep deprived as a Nation! When I polled a recent audience during a presentation about “Taming Stress in your Over-committed Life”, less than 60% indicated that they get 7-8 hours of sleep each evening. The remaining 40% reported getting significantly less!  One woman admitted to 2-3 hours of sleep each night on average.

So, what’s wrong with us?  Why don’t we get the sleep we need?Many people argue that they don’t need as much sleep as others.  Some defend their sleep patterns with the excuse of being “too busy”.


Here are some good sleep habits, I’ve adapted from a presentation I delivered for CIGNA Behavioral Healthcare that received rave reviews.  Incorporate them into your life as soon as possible!


  • Avoid caffeine within 6–8 hours of bedtime.


  • Avoid nicotine close to bedtime or during the night.


  • Refrain from using the bedroom for any activities other than sleep and sex.

 

  • Don’t drink alcoholic beverages within 2–4 hours before bedtime.  It may relax you and help you fall asleep but will result in a poorer quality of sleep, and more nighttime waking.

 

  • Abstain from eating large meals or greasy, spicy, or gas-producing foods too close to bedtime.  Select a light snack composed mainly of carbohydrates instead if you’re hungry because it can help promote more sound sleep.

 

  • Exercise regularly but don’t do it within 2 hours before bedtime.

 

  • Minimize light, noise, and extremes in temperature in the bedroom.

 

  • Establish relaxing pre-sleep rituals, such as a warm bath, reading, imagery, repetitious techniques (e.g., deep breathing, counting sheep), or progressive relaxation.

 

  • If you are unable to fall asleep within 15–20 minutes after lights out, leave the bedroom and do a non-stimulating activity such as those above.

 

  • Awaken at about the same time daily – a regular rising time is even more important than a regular bedtime.  In other words, don’t sleep in just because you can.

 

  • Go to bed only when you are sleepy – again, bedtime is less important than rising time.

 

  • Avoid napping late in the afternoon or evening.  If you choose to nap, do so early in the afternoon and limit it to 30 minutes or so.

 

  • Choose a time during the day to think about your worries or concerns and make plans for handling them, so that you can avoid dwelling on them in bed.

 

  • Sleeping pills are intended as a last resort and for short-term use only.  Sleeping pills have many side effects, and can cause drowsiness into the next day.  Their long-term use can actually lead to “rebound insomnia.”  If you have been using sleeping pills for more than a few months, consult with your doctor about how to stop them.


Here’s to a better night’s sleep!  Getting adequate sleep will help you function at your best by enhancing productivity, performance and your attitude towards life.

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Put in What Matters!

Posted by Natalie Gahrmann Dec 15, 2009

   

Inspiration for your SuperBusy day....

 

Last week I had the exciting opportunity to travel to Disney’s Wide World of Sports in Orlando,  FL to watch my daughter and her cheer team compete in the Pop Warner National Cheer Championships.  Her team had gone from a very weak start in August to coming from .002 points away from the first place team at the Eastern Regional competition.  No one would have anticipated that this squad of 33 girls from 5th through 8th grade would be competing at the National level.

 

It took discipline, commitment and dedication not only on the part of the girls but their parents, coaches and most of all, the instructors.  Unlike many of the teams competing at this level, we did not have professional choreographers but local HS seniors who wrote and taught the show, then tweaked it following each competition based on the judges’ feedback.

 

The girls worked together but most of all, to the (sometimes) frustration of the coaches and instructors, they had fun. One of the coaches, Coach Patty, always had an inspirational message. By the end of the season, each and every girl could quote the 2-3 she used most often. The one that stuck with me is “What you put into it is what you’ll get out of it.”

 

How often is this true in our lives as well? Sometimes we do things half-way or incomplete; often times we don’t put our heart into what we’re doing but instead go through the routine motions to complete the task-at-hand.  The cheerleaders were constantly being told to refinonthematt.jpge their movements, sharpen their jumps, hold their stunts and articulate more loudly and clearly.  Then, when they hit the competition floor each time, it all came together with precision and pride. Although they goofed off at practice, when it mattered they always pulled it together.  My saying from my competition days as a baton twirler was, “ Practice like you will perform”.  This was rarely taken to heart but when they did, it brought tears to our eyes.

 

In the end, when the announcer said, FIRST PLACE, the Hillsborough Dukes, we knew that what they put into it is what they got out of it. They gained friendships, skills, sportsmanship along the way to being National Champions. The focus was on performing at their absolute best and that’s what they did!

 

So, what will you focus on so that you can give it your all?  When you put your best effort into the task-at-hand, what rewards will you reap??

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Defray Stress

Posted by Natalie Gahrmann Jul 27, 2009

 

Between work demands, caring for your family, and seeing to everyday matters and responsibilities there is little time left to take care of yourself. So, many SuperBusy people put off time for their own needs and desires. However, if you're a parent, you are a key influence on your child's development, so the amount of stress you are experiencing in your work, family and personal life has a direct impact on them.  If you are not a parent, taming your stress is important to your overall health and well-being as well as your relationships with others.  IHere's some tips to help defray the stress and help you consciously take better care of yourself.

 

 

1. Breathe deeply

Bring in the air through your nose, deep down into your belly and out through your mouth in a slow relaxed fashion at least two-three times to help re-focus, re-center and relax.

 

 

2. Take in Relaxing Smells

Aromatherapy oils, herbal teas or scented candles are all relaxing to the olfactory system.

 

 

3. Daydream, Meditate, and Connect with Nature

Visit places and experience them newly. Or, give your mind a mental break by simply imagining you are somewhere else and creating a visual image and experience in your mind of being there. Either way, fully connect with your surroundings by noticing sounds, smells and textures. Relax your spirit and body using soothing music and warm lights.

 

 

4. Avoid Overextending Yourself

Stop saying "yes" too often to requests of your time, money, energy or other resources. Say "no" to things and people as a way of honoring you. Allow yourself a chance to think about the request before accepting the invitation. Bow out later if the commitment is contributing too greatly to your stress.

 

 

5. Eat Healthy Foods

Choose foods and beverages that nourish your body and help it be at its best.

 

 

6. Participate in a hobby or sport

Create an outlet for relaxation that you truly enjoy doing. Use your creativity to write, sculpt, knit, paint, etc. Use physical activities or daily exercise rituals to help "blow off" steam both physically and mentally.

 

 

7. Lighten up

Smile, laugh and just be friendly to others. Friendliness goes far and helps you feel good about yourself. Humor lightens up tension. Notice how laughter is contagious, too. People are more naturally attracted to people who seem happy, positive, enthusiastic, and excited about life. Stop taking things so seriously all the time and lighten up a bit.

 

 

8. Enlist help from others

Learn to ask for and accept help (even when things are not done to your high standard level!) You will gain by delegating and allowing others to help, even when things don't turn out exactly as they would have if you completed the task yourself. Allow yourself to be nurtured by your friends and family.

 

 

9. Spend Quality Time with Your Loved Ones

Have fun and interact with your children. Be fully present with them. Truly listen to what they have to say and connect on a deeper level. Connect with friends, family, and your significant other in meaningful ways.  When quantity isn't an option, go for quality and make the best out of every moment you can be together, even if it's virtual!

 

 

10. Get Romantic

Stimulate your body's release of endorphins by reading a romance novel, or better yet, curl up with your spouse/significant other or make love.

 

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Every adult I know seems to have infinite level of responsibilities within their life.  If you are feeling overwhelmed and pulled in multiple directions between work, home, family or other commitments, it's time to adopt a creative way to delegate some of the tasks that you've outgrown or that consistently drain your energy.  And, when your immediate response to the idea of delegating is, "it will take too much time to show someone else how to do it"; or, "it's just easier and quicker to do it myself"; or, the ever popular, "no one else will do it as good as me", then it's critical to re-evaluate your standards.  It's not necessarily about lowering your standards, but finding ways to lower your expectations so that you can free up your energy.

 

Often the perfectionist attitude will prevent you from delegating.  Simply remember that the quality of your life is far more important than achieving a perfect result.  The time you spend training someone else to do the task will be time well spent in the long run.  Keep things in perspective and don't make them bigger than they are!  Rarely is a mistake life threatening, uncorrectable or catastrophic.  So, trust the people you delegate tasks to to bring their best selves to the tasks they are completing.  Give them the training, instructions, responsibility and tools to adequately perform the tasks.  Keep the lines of communication between the two of you open.

 

Eliminating things from your life is a means to reduce stress, enhance your mood, and create space for new opportunities and experiences.  A truly fulfilling life has more to do with what you remove from your life than what you add to it.  If you are committed to succeeding in both your personal and professional life, then it's important for you to begin transferring tasks to others to perform.  When you do this effectively, you'll end up freeing up your emotional and physical energy and be able to pursue the things that are truly your priorities.

 

Wondering where to begin?  Start by creating a list of the top priorities right now in your life. Then, either let go of the things that prevent you from honoring them, or delegate those things to someone else.  Remember, next time you want to add something to your life, determine what you can remove first.  Then, develop tactics to delegate or eliminate those things that no longer serve your priorities.  Doing so will help you clear the path towards what you really want in your life.  Your inability or unwillingness to delegate may ultimately become an obstacle to a better quality of life and to your ultimate personal and professional success.

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I have studied work-life balance for well over a decade and conclude that the key reason why there’s still a gap for employers, business owners, and employees despite millions being spent in programs is because these opportunities are mostly all externally-focused. Thus, work-life balance as we’ve known for years has been primarily focused on programs, services, benefits, and the like while neglecting that true balance is internally-driven. The symptoms often associated with unbalance include overwhelm, burnout, stress and other mental, physiological and emotional issues. Yet the programs, although helpful, don’t fully address the problem.

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Balance is derived from a sense of harmony, peace and alignment. One who works 90 hours a week could actually be more balanced than someone who doesn’t even work at all. Balance is about knowing what you’re doing and why you’re doing it and feeling that sense of control over your life. When you’ve usurped power of your life to someone or something, it’s that powerlessness that causes feeling of imbalance.

 

Some of the more popular programs including childcare, elder care, concierge services, health and wellness benefits, flextime, telecommuting, and job share help ease the burden of working long hours while managing a life outside work. They also allow for working longer hours. Yet true work-life balance is about being aligned, making the right choices for you.

My studies have revealed that it’s not just about work-life balance, time management, stress management, or increasing productivity but all these things combined to help each individual overcome what I call Obsessive Distraction Disorder (or O.D.D. for short!). Distractions increase when you’re not aligned with what’s most important to you! By targeting what matters most, decisions are based on top priorities---what’s most important to you!

 

The typical work-life program offerings help create more time and sanity. However, time spent unwisely is still time lost; time that can never be recaptured! Unlike other resources, time is not a renewable resource. Therefore, it’s highly important to recognize what’s most important in all aspects of your life and realign around those things. Be crystal clear about your values, integrity, needs, purpose and priorities.

 

Remember the old adage…it’s not about working harder, but working smarter. In this case, think more broadly, work is a part of your life that serves a specific purpose, so LIVE SMARTER, not harder! Make wise choices aligned with what matters most to you!

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